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IT News You Can Use - February 19

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Did You Know…

  • The Digital Innovation and Media Studio for the College of Engineering is located in Knowlton 446.  The studio and its services are available to faculty and staff of the COE.  It is equipped with state-of-the-art technology and software for supporting teaching/learning and research media needs.  Services include film and videography creation, digital and portrait photography, screen drawing and illustration, and more!  To schedule a media consultation, please contact Austin Cush at cush.12@osu.edu or the ETS Instructional Design Team at ENG-InstructionalDesign@osu.edu.   

Accessibility Tips and Tricks

  • Axe-Con 2024 is this week! This free, virtual conference is hosted by Deque, a leader in digital accessibility. The conference has sessions that cover a wide range of topics and is designed for people of every level of involvement in digital accessibility. Check out Axe-Con and register for a few sessions!
  • Digital accessibility is a critical part of the College of Engineering’s path towards Inclusive Excellence. In June of last year, a mandate was given by the Provost and communicated to College Deans that all public facing websites and their content must be compliant with the University’s Digital Accessibility Policy and Minimum Digital Accessibility Standards by June 2024. All content on College of Engineering websites will need to be audited to either retire, relink, refactor, or remediate for accessibility. Resources have been added to the ETS Digital Accessibility pages including how-to guides, external resources, and links to BuckeyeLearn courses related to digital accessibility. As you move forward, please remember that we are here to help guide you through this process throughout the coming months. If you have accessibility questions not addressed by the resources found on the ETS site or questions about migration to another service, please contact ETS by sending an email to etshelp@osu.edu.

 Upcoming Work and Projects

  • On Tuesday, February 20th from 5:00 P.M. to 9:00 P.M., ETS will be upgrading network equipment at the Center for Automotive Research (CAR) at 930 Kinnear. During this time there will be a complete loss of connection to College and University resources through the wired ethernet in the building. Wireless network connectivity will not be impacted.
     
  • Beginning in this week, OTDI will start transitioning College of Engineering phone lines away from Skype and to Teams for calling. After the transition, all calls to your 10 digit OSU phone number will come through Microsoft Teams. Even though Skype remains the tool required for 10 digit calls for now, you do currently have the ability to make Teams to Teams calls to those internal to the University.
    • Once Teams 10-digit calling is enabled, Skype will no longer be accessible. In preparation for the change, any departments/users currently utilizing Skype for instant messaging/chat are highly encouraged to transition to Teams for all IM/chat as soon as possible while remaining logged into Skype for 10-digit calling until your transition is complete.
    • The first round of migrations will begin on Wednesday, February 21st, 2024 for the following departments: Engineering Advancement, CAS, CBE, CDME, Communications, NRL, PDEP, Research Administration, and SIM Center. If you are in one of those departments, and currently have a Skype account for calling, you should have already received an email from OTDI about 2 weeks ago with additional information about the migration as well as an email last week from ETS with information specific to the process and timing of what to expect. As a reminder, your line will not transition until you sign the E911 agreement, so please sign it as soon as it is convenient.
    • CEGE and KSA will migrate Wednesday, February 28th, 2024. If you have a Skype account for calling, you should have received an email from OTDI last week and from ETS later this week.
    • All remaining departments are scheduled for migration by the week of March 25th. If you are not in one of the departments listed above, please keep an eye on this section of the IT News You Can Use for the announcement of your department’s migration date.
  • Due to accessibility mandate compliance, old hardware, and the duplication of services provided by Engineering or the University, the ECE/CSE web-hosting environment will be decommissioned on May 31, 2024. Any sites currently hosted on these environments must be migrated by the content owner to new hosting environments by May 31, 2024. Please note all external facing websites must meet accessibility requirements as stated above.
     
  • Important: The information below applies to Engineering Linux systems managed by ETS.

 

On Wednesday, February 28th at 10:00 P.M., ETS will start the process that updates all COE Linux systems managed by ETS. 

  • The process will take some time and will run overnight. We do not expect the update process to cause interruptions, but we recommend that you save any open documents before the update process begins.

 

On Thursday, February 29th at 7:15 A.M., ETS will begin rebooting all COE Linux systems managed by ETS.

  • Please save your work and logoff before the reboot process begins to avoid losing any unsaved work.

 

Please ensure that any Linux systems you, or a group you manage uses, are powered on before February 28th to ensure they are updated and rebooted.


If you encounter any issues on your Linux system(s) after 9:00 A.M. on Thursday, February 29th, please submit an ETS ticket.  In the ticket description, please note that it's a Linux system, the hostname of the system, and its location (if known), and someone will assist you as soon as they are available.