IT News You Can Use - February 12

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Did You Know…

OTDI recently enabled Copilot with commercial data protection, a secure version of the Copilot AI tool that can be used by university faculty and staff. Copilot is a chatbot that uses public online data to deliver information. Copilot is current available using the Bing search engine after logging into either the Microsoft Edge web browser or directly into the Bing homepage. Learn how logging in with your Ohio State credentials provides additional security.


Accessibility Tips and Tricks

Flow charts are commonly used here in the College of Engineering. They are also inherently inaccessible unless designed with accessibility in mind or have an alternative, accessible version. The most common way to make a flow chart accessible is by creating a nested list that represents the order of steps to coincide with the flow chart. For more complex flow charts, it is advised to create a detailed text description of the workflow directly in the visible text alongside the chart. Be on the lookout for more information about creating accessible flow charts on the Digital Accessibility Pages.

Digital accessibility is a critical part of the College of Engineering’s path towards Inclusive Excellence. In June of last year, a mandate was given by the Provost and communicated to College Deans that all public facing websites and their content must be compliant with the University’s Digital Accessibility Policy and Minimum Digital Accessibility Standards by June 2024. All content on College of Engineering websites will need to be audited to either retire, relink, refactor, or remediate for accessibility. Resources have been added to the ETS Digital Accessibility pages including how-to guides, external resources, and links to BuckeyeLearn courses related to digital accessibility. As you move forward, please remember that we are here to help guide you through this process throughout the coming months. If you have accessibility questions not addressed by the resources found on the ETS site or questions about migration to another service, please contact ETS by sending an email to etshelp@osu.edu.


Upcoming Work and Projects

On Thursday, February 15th, the platform running wiki.engineering.osu.edu is shutting down. Just before that time, ETS will be migrating off the wiki to an interim platform using Microsoft OneDrive. For simplicity, there will be a web page hosted at wiki.engineering.osu.edu that contains full instructions, including links, on how to access the materials. 
 

Beginning in the last half of February, OTDI will start transitioning College of Engineering phone lines away from Skype and to Teams for calling. After the transition, all calls to your 10 digit OSU phone number will come through Microsoft Teams. Even though Skype remains the tool required for 10 digit calls for now, you do currently have the ability to make Teams to Teams calls to those internal to the University.

  • Once Teams 10-digit calling is enabled, Skype will no longer be accessible. In preparation for the change, any departments/users currently utilizing Skype for instant messaging/chat are highly encouraged to transition to Teams for all IM/chat as soon as possible while remaining logged into Skype for 10-digit calling.
  • The first round of migrations will begin on Wednesday, February 21st, 2024 for the following departments: Engineering Advancement, CAS, CBE, CDME, Communications, NRL, PDEP, Research Administration, and SIM Center. If you are in one of those department, and currently have a Skype account for calling, you should have already received an email from OTDI last week with additional information about the migration. You will receive an email from ETS this Wednesday, February 14th, 2024, with information specific to the process and timing of what to expect next week.
  • CEGE and KSA will migrate Wednesday, February 28th, 2024. If you have a Skype account for calling, expect an email from OTDI this week and from ETS next week.
  • All remaining departments are scheduled for migration by the week of March 25th. If you are not in one of the departments listed above, please keep an eye on this section of the IT News You Can Use for the announcement of your department’s migration date.

Due to accessibility mandate compliance, old hardware, and the duplication of services provided by Engineering or the University, the ECE/CSE web-hosting environment will be decommissioned on May 31st, 2024. Any sites currently hosted on these environments must be migrated by the content owner to new hosting environments by May 31st, 2024. Please note all external facing websites must meet accessibility requirements as stated above.